Privacy Policy

Last updated: 21 October 2026

This Privacy Policy explains how Card Scanner ("we", "us") collects, uses and protects information when you use the Card Scanner mobile application and related services (the "Service").

1. Information we collect

• Account information: your name, email address, password (stored hashed), and optionally phone number, company, job title and profile photo.
• Contacts you capture: business card images and the details extracted from them (names, job titles, companies, emails, phone numbers, addresses, websites and social profiles), notes, tags, groups, lead categories, statuses, reminders and custom fields you add.
• Voice notes: audio recordings and transcripts you choose to attach to a contact.
• Location (optional): if you allow it, the place where a card was scanned.
• Technical data: device name used to sign in, IP address and basic logs needed to operate and secure the Service.

2. How we use information

• To provide the Service: store, organise, search, sync and export your contacts across your devices.
• To provide optional features you use, such as AI-assisted card parsing, summaries and lead qualification, server-side transcription, digital business cards and CRM or webhook integrations configured by your organisation.
• To secure the Service, prevent abuse and provide support.
• To send service emails such as password reset codes.

3. Processors and third parties

When AI features are enabled, the relevant text (for example OCR text of a card, notes or transcripts) is sent to our AI provider (Anthropic) solely to generate the requested result. When server-side transcription is enabled, audio is sent to the configured speech-to-text provider. When your organisation enables CRM or webhook integrations, contact data is sent to the destinations it configures. We do not sell personal information.

4. Contacts' personal data

Business cards contain personal data of other people. You are responsible for having a lawful basis to store and use that data, and for honouring their requests to access or delete it. You can edit or delete any contact at any time.

5. Data retention and deletion

We keep your data while your account is active. You can delete your account at any time from the app (Profile → Delete account); this permanently deletes your profile, contacts, images, voice notes, reminders and digital card.

6. Security

Data is transmitted over encrypted connections where supported by the hosting environment, files are stored privately and served only through expiring signed links, and passwords are stored using strong one-way hashing.

7. Children

The Service is intended for business use and is not directed to children under 16.

8. Changes

We may update this policy. Material changes will be announced in the app or by email.

9. Contact

Questions or requests: support@skynettechnologies.com.